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Policies

Library Board Policy Manual

B-FIN-01 Finance Accounting

B-FIN-02 Finance Financial Statement Auditors

B-FIN-03 Finance Budget Development and Approval

B-FIN-04 Finance Tangible Capital Assets

B-FIN-05 Finance Statement of Financial Information (SOFI)

B-FIN-06 Finance Financial Reporting

B-FIN-07 Finance Use of Operating Surplus

B-FIN-08 Finance Policy-Equipment Replacement Reserve

B-FIN-09 Finance Reporting of Fraudulent or Related Dishonest Acts

B-FIN-10 Finance Insurance

B-FIN-12 Finance Procurement, Purchasing & Payment Approval

MG-FIN-12.1 Procurement: Library Collection Materials and Resources

MG-FIN-12.2 Procurement: Other than Library Collection Materials and Resources

MG-FIN-12.3 Purchasing and Payment Approval Authority: Library Collection Materials and Resources

MG-FIN-12.4 Purchasing & Payment Approval Authority: Other than Library Collection Materials and Resources

MG-FIN-12.5 Use of Purchasing Card

MG-FIN-12.6 Invoice Approval

MG-FIN-12.7 Petty Cash

B-FIN-13 Finance Environmental Purchasing Practices

B-FIN-14 Finance Equipment Leases

B-FIN-18 Finance Banking

B-FIN-25 Board and Staff Expenses

MG-FIN-25.0 Board and Staff Expenses
B-HR-01 Fostering a Supported and Empowered Staff

MG-HR-01.0 Employee Code of Conduct

MG-HR-01.1 Recruiting and Hiring

MG-HR-01.2 New Employee Orientation

MG-HR-01.3 Staff Training and Professional Development

MG-HR-01.4 Sick Leave

MG-HR-01.5 Attendance Management

MG-HR-01.6 Unpaid Leave of Absence Requests

MG-HR-01.7 Personal Employee Information

MG-HR-01.8 Social Media

MG-HR-01.9 Job Sharing

MG-HR-01.10 Exit Interviews

B-HR-02 Exempt Staff Compensation

MG-HR-02_Exempt Staff Compensation

B-HR-03 Exempt Staff Acting in a Senior Capacity

MG-HR-03 Exempt Staff Acting in a Senior Capacity

B-HR-04 Exempt Staff - Benefits & Working Conditions

MG-HR-04_Exempt Staff_Benefits & Working Conditions

B-HR-05 Exempt Staff - Overtime

MG-HR-05 Exempt Staff Overtime

B-HR-06 Exempt Staff - Vacation

MG-HR-06 Exempt Staff Vacation

B-HR-07 Collective Bargaining

MG-HR-07_Collective bargaining

B-HR-08 Staffing Levels and Authority to Recruit

MG-HR-08_Staffing levels and authority to recruit

B-HR-09 Appointment of Director of Library Services

BG-HR-09 Appointment of Director of library Services

B-HR-10 Review of Director of Library Services

BG-HR-10 Review of Director of Library Services

B-HR-11 Review of Exempt Staff - Performance Dialogues

MG-HR-11 Review of Exempt Staff

B-HR-12 Union Staff Acting in Exempt Positions

B-HR-14 Conflict of Interest

MG-HR-14 Conflict of Interest

B-HR-16 Retirement

B-HR-17 Human Resources Services Agreement

Attachment A

MG-HR-17.1 Human Resources Service Level Agreement

MG-HR-17.2 Human Resources Role in Labour Relations
B-OHS-01 Occupational Health and Safety

MG-OHS-01.1 Substance Use

MG-OHS-01.2 Disability Management

MG-OHS-01.3 Critical Incident

MG-OHS-01.4 Transportation and Travelling for Library Business

B-OHS-02 Prevention of Violence in the Workplace

B-OHS-03 Positive Workplace Environment: Anti-bullying and Harassment

MG-OHS-03 Positive Workplace Environment

B-OHS-04 Anti-Discrimination and Anti-Racism
B-OP-01 Membership

B-OP-02 Patron Feedback and Concerns

B-OP-04 Children unattended in the Library

B-OP-05 Co-Sponsorship of Public Programs

B-OP-06 Use of Public Spaces

MG-OP-06.1 Management of Patron Conduct

MG-OP-06.1a Code of Conduct

MG-OP-06.2 Art Display

MG-OP-06.3 Exhibits and Displays

B-OP-07 Collection Policy

B-OP-08 Community Information

MG-OP-08.1 Distribution and Posting of Free Material

MG-OP-08.2_Third Party Websites

B-OP-09 Library Gifts in Kind Materials

MG-OP-09 Library Gifts in Kind Donations

B-OP-10 Public Internet Access and Computer Use

MG-OP-10.1_Public Internet Usage Limits and Time Out Software

B-OP-11 Protection of Privacy and Confidentiality

MG-OP-11_Protection of Privacy and Confidentiality

B-OP-12 Acceptable Use of Information and Communication Technology

B-OP-13 User Fees

Appendix A: User Fees, Fees and Charges

MG-OP-13 User Fees

B-OP-14 Intellectual Freedom

B-OP-15 Access Copyright

B-OP-16 Library Service & Hours

B-OP-17 Meeting Rooms

B-OP-18 Student Work Placement

MG-OP-18 Student Work Placement

B-OP-19 Art Donations

B-OP-20 Resource Development

MG-OP-20 Donor Recognition

B-OP-21 Sponsorships

MG-OP-21 Sponsorships

B-OP-22 Friends of the Library

MG-OP-22 Friends of the Library

B-OP-23 Green Buildings

B-OP-24 Public Relations Media Relations

B-OP-25_Records Management

MG-OP-25_Records Management

B-OP-26 Surveillance

MG-OP-26.1 StoryLab Camera System

MG-OP-26.2 Parkgate Loading Bay Camera System
B-GOV-01 Library Board

BG-GOV-01.1 Operation of the Board

BG-GOV-01.2 In Camera Meetings

BG-GOV-01.3 Code of Conduct for Library Board Members

BG-GOV-01.4 Duties and Responsibilities of the Library Board

BG-GOV-01.5 Conducting Board Business by Email

B-GOV-02 Board Committees

BG-GOV-02.1 Terms of Reference: Finance and Audit

BG-GOV-02.2 Terms of Reference: Governance

BG-GOV-02.3 Terms of reference: Human Resources

BG-GOV-02.4 Terms of Reference Advocacy

B-GOV-03 InterLINK

B-GOV-04 Continuity of Library Directorship

BG-GOV-04 Continuity of Library Directorship

B-GOV-05 Trustee Recruitment

BG-GOV-05 Trustee Recruitment Process

B-GOV-06 Trustee Development Policy

B-GOV-07 Risk Management Policy (Jun/17)

B-GOV-08 Strategic Planning

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